Ordinary Meeting of West Rainton and Leamside Parish Council Supporting Documents

17 November 2022

Item 6 – November Finance Report
Item 8 Community Emergency Plan – PC Update November 22
Item 8 Community emergency plan template V3 Aug22
Item 10 Autumn Bulb Planting – Update November 22
Item 12 Report of Parish Clerk Annual Cemetery Maintenance 23-24

20 October 2022

Item 6 – October Finance Report
Item 7 Planning Applications
Item 8 Public Notice Belmont Consultation
ITEM 10 Q 2 BANK RECONCILIATION
ITEM 11 Q2 BUDGET MONITORING REPORT
Item 12 VG Maintenance

22 September 2022

Item 5 – Co-option M Massey
Item 7 Planning Applications
Item 7 PrePlanning App
Item 8 AGAR completion letter
Item 8 AGAR External Audit Item
9 Civility and Respect – Dignity-at-Work-Final
Item 11 School Avenue Park Outside Gym – Snap survey Summary (report)
Item 11 School Avenue Park Outside Gym – Snap Survey SummaryTables (report)

21 July 2022

Item 5 App A Self Declaration – Co-option procedure (1) KPW (1)
Item 5 App B Person Specification – Co-option procedure KPW (1)
Item 7 – July 22 Finance Report
Item 8 Planning Application
Item 9 Q1 Bank Rec
Item 10 Q1 Budget Monitoring
Item 11 Plan 6 Step Guide
Item 11 Presentation Comm Em Planning May June 2022

14 June 2022

Item 6 – June 22 Finance Report
Item 7 Planning Application

19 May 2022

Item 9 Finance Report
Item 10 WR Internal Audit 21-22
Item 11 2021-22 AGAR
Item 12 2022-23 Revised BudgetItem
13 Planning Applications
Item 15 F&F project plan West Rainton
Item 16 Schedule of Meetings 2022-23

21 April 2022

Item 6 – April 22 Finance Report
Item 7 Planning Apps
Item 8 Q4 Bank Rec
Item 9 Q4 Budget Position
Item 11 A Memorial Tree Project Update – April 2022
Item 12 Asset Register Updated 11-4-22
Item 13 NOI Parking & Waiting Order

17 March 2022

Item 5 Finance Report March 22
Item 6 Planning Applications
Item 8 c Quotation
Item 8 d Proposed Locations for Additional Benches
Item 9 Jubilee Proposals V2
Item 10 a Risk Management Strategy V3
Item 10 b WR&LPC Risk Assessment
Item 11 WR&LPC Publication Scheme
Item 12 Annual review of cemetery fees

17 February 2022

Item 5 – February Finance Report
Item 6 Planning Applications
Item 10 Supporting paper for 10e, 10f and 10g
Item 10 B – Update on Boulder Replacement
Item 11 From Parish Plan to Neighbourhood Plan
Item 13 Durham Big Spring Clean A4 poster 2022
Adult Gym Consultation V2

20 January 2022

Item 6 Q3 2021-22 budget monitoring summary
Item 9 2022-23 Precept Report
Item 9 Appendix A Draft Budget 2022-23
Item 10 Planning Application
Item 14 Asset Register 2021-22
Item 15 Cemetery Lanscaping Qoutation

18 November 2021

Item 5 November 21 Finance Report
Item 6 Planning Apps

21 October 2021

Item 6 October 2021 Finance Report
Item 9 Q2 Budget Position
Item 10 Q2 Bank Rec
Item 11 a Quotation for a new auto regulator
Item 11b Church Clock Maintenance Agreement – 1-11-21

16 September 2021

Item 8 Mazars West Rainton Parish Council – audited AGAR 2020-21
Item 8 Mazars West Rainton Parish Council – completion letter
Item 9 Q1 Budget Position
Item 10 Q1 Bank Reconciliation
Item 11 Draft Annual Plan 2021-22 V2
Item 12 WR&L Future Strategy V3

5 August 2021

Item 2 Co-option List
Item 7 Planning Applications
Item 8 Annual PLan 2019-20
Item 8 Covering report for Potential Projects for Village Improvement Plan
Item 8 Draft Potential Projects for Village Improvement Programme
Item 8 Parish Plan Action Plan Update July 21
Item 12 Use of Social Media – Covering Report
Item 12 Appendix A Draft Proposed Facebook Policy

17 June 2021

• ITEM 5 June 2021 Finance Report
• ITEM 6 PLANNING APPLICATIONS

 

13 May 2021

• Item 10 2021-2022 Revised Budget May 21
• Item 11 Planning Applications May 21
• Item 15 Schedule of Meetings 2021-22

22 April 2021
This meeting has been rearranged from 15 April 2021.   All Supporting Documents are listed below under the original date of 15 April 2021.

15 April 2021

• ITEM 3 Draft Remote Meeting Policy
• Item 6 Finance Report
• ITEM 7 Planning Applications
• ITEM 8 Relocation of Football Centre Plan
• ITEM 10 Q4 Bank Rec
• ITEM 11 Q4 Budget Position
• ITEM12 Risk-Management-StrategyV2 April 21
• ITEM 13 Vexatious-Persistent-and-Abusive-Contact-Policy V2

18 March 2021

• Item 5 March 2021 Finance Report
• Item 6 Planning Applications
• Item 7 Annual review of cemetery fees and charges
• Item 10 Green Group Letter to Parish Council re Herbicide Reduction (2)
• Item 10 West Rainton Tree Stump Map – March 21
• Item 11 Dog Fouling
• Item 11 Launch Narrative
• Item 11 Mobile Phone Poster
• Item 11 The Poo Fairy Poster
• Item 12 Complaints Policy – Procedure – WR&L PC – Draft Feb 21

18 February 2021

• item 5 February Finance Report
• Item 7 Planning Application
• Item 9 Asset Register
• Item 10A WR&L PC Financial Regs
• Item 10B Grant and donation policy

21 January 2021

• Item 6 – January 21 Finance Report
• Item 7 Q3 Budget Position
• Item 8 Q3 Bank Rec 2020-21
• ITEM 9 – Grant App Summary Jan 21
• Item 10 2021-22 Precept Report
• Item 10 2021-2022 Appendix 1 Draft Budget v2
• Item 11 Planning Applications Jan 21
• Item 13 b -Cemetery adornment policy – 20 12 18
• Item 13B Grave Adornment Report
• Item 15 Potential Tree Planting Project
• Item 17 Village Partnership Update 13 Jan 2021

2020 Supporting Documents

26 November 2020 (Postponed from 19 November 2020)

• Item 5 – November Finance Report 2020

15 October 2020

• Item 7 October Finance Report 1 2020
• Item 8 q2 Budget Monitoring 20-21

 

17 September 2020

• Item 5 – September Finance Report 2020
• Surface Mine Community Fund – Approved Final awards list 10.9.20

 

16 July 2020

• Item 5 – July Finance Report 2020
• Item 7 WR Audit 20
• Item 8 – Annual Governance and Accountability Return 2019-20 Part 3
• Item 11 Village Grounds Maintenance

18 Jun 2020

• Item 5 June Finance Report 2020
• Item 6 2020-2021 Revised Budget with 19-20 Outturn
• Item 6 q4 Budget Monitoring 2019-20

21 May 2020

• Item 9 – May Finance Report 2020

16 April 2020

• Item 6 – Finance Report April 2020
• Item 8 Annual review of cemetery fees and charges April 20
• Item 10 Draft Risk-Management-Strategy
• Item 11 Banner Group Grant Application

19 March 2020

• Item 8 Annual review of cemetery fees and charges March 20
• Item 9 Draft Risk-Management-Strategy
• Item 10 Banner Group Grant Application

20 February 2020

• Item 5 – Finance Report February 2020
• Item 7 Insurance Renewal
• Item 8 Friends of the Jubilee Hall v3

16 January 2020

• Item 5 Finance Report January 20
• Item 6 2019-20 Budget Monitoring Report Q3 Summary
• Item 8 2019 DAY holiday provision spending
• Item 8 DAY Parish Council funding proposal 2020-2021
• ITEM 9 – Grant App Summary Jan 20
• Item 11 Cemetery Development
• Item 12 2020-21 Precept Report
• Item 12 2020-2021 Draft Budget
• Item 13 Asset Register 2019-20
• Item 16 2019 Sept 11 Church Clock

2019 Supporting Documents

21 November 2019

• Item 6 – Finance Report November 2019
• Item 7 – December Recess
• Item 8 – Future of Jubilee Hall – update

17 October 2019

• Item 6 – Finance Report October 2019
• Item 7 Q2 2019-20 Budget Monitoring Summary Report
• Item 8 West Rainton and Leamside Parish Council – AGAR Part 3 2018-19 – AUDITED
• Item 8 West Rainton Parish Council Completion letter
• Item 9 Annual Accounts Objection – Mazars Response
• Item 10 Q2 2019-20 Bank Reconciliation
• Item 12 CommunityEmergencyPlan6StepGuide

19 September 2019

• Item 5 DAY Report
• Item 7 – Finance Report Sept 19
• Item 9 Planting Plan Update Sept 19
• Item 10 Jubilee Hall – Working Group Update Sept 19
• Item 14 Service Level Agreement (SLA) for West Rainton and Leamside Parish Council 2019
• Item 16 CommunityEmergencyPlan6StepGuide
• Item 20 – AGM Agenda
• Item 20 Annual Report 2018 – 2019

18 July 2019

• Item 5 – Finance Report July 19
• Item 7 August Recess July 19
• Item 8 2019-2020 Q1 Summary Budget Monitoring Report
• Item 9 2019-2020 Q1 Bank Reconciliation
• Item 12 Draft Annual Plan
• Item 13 – Grievance policy and procedure V2 – WR&L PC – 18 07 19 (1)
• Item 13 – Grievance Procedure – WR&L PC – V3 Final Draft
• Item 14 St Marys Clock Draft Maintenance Agreement V2

20 June 2019

• Item 5 – Finance Report June 19
• Item 8 Draft Parish Planting Plan
• Item 13 April 2019 crime data

16 May 2019

• Item 12 2019-2020 Revised Budget May 2019
• Item 14 – Meeting calendar 19-20 – 16 May 19 (1)
• Item 15 – Local Council Award Scheme V3 – 9 May 19
• Item 15 Appendix A – Item 15 – Local Council Awards V3 – 9 May 19
• Item 16 WRL PC Training Policy V4 – 8 May 2019 (2)
• Item 19 – Leamside News
• Item 20 Update from Jubilee Hall Working Group May 19
• Item 23 March 2019 Crime DATA

18 April 2019

• Item 6 Finance Report April 2019
• Item 7 Budget Monitoring Report Q4 2018-19 (4)
• Item 12 – Financial Regulations – 18 04 19 (1)
• Item 12 DRAFT – WR &L PC Financial Regs 18 April 2019 (1)
• Item 13 – Standing Orders – 18 04 19 (1)
• Item 13 WR &L PC Standing Orders wef 18 April 19 (England) (1)
• Item 14 – Cemetery – 18 April 2019
• Item 15 – St. Mary’s Church Clock and Chimes
• Item 19 Crime DATA

21 March 2019

• Item 6 Finance Report March 19
• Item 9 – 21 03 19 – Annual Review of Cemetery fees and charges
• Item 10 – 21 March 19 – Asset Register 2018 – 2019
• Item 11 Risk Assessment 2018-2019 WR PC
• Item 15 Jan 2019 Crime DATA

21 February 2019

• Item 5 Finance Report Feb 19
• Item 9 Future of Jubilee Hall – Working Group Update Feb 19
• Item 10 Parish Plan Update – Allocation of Tasks Update Feb 19 (1)
• Item 16 Nov 2018 Crime DATA

17 January 2019

• Item 5 Finance Report January 19
• Item 6 Q3 Budget Monitoring Summary Report 2018-19
• Item 7 2019-20 Precept Report (1)
• Item 7 2019-2020 Draft Budget (1)
• ITEM 11 – Grant App Summary
• Item 13 Replacement Noticeboard Quotation 21670-1
• Item 14 A bat risk assessment – West Rainton Cemetery
• Item 20 Crime DATA Nov 2018

 

2018 Supporting Documents

20 December 2018

• Item 5 Co-Option Application
• Item 6 profit_and_loss_20181212_210248
• Item 6 WR Parish Council 2018-2019 Report on current funding
• Item 6 WR Parish Council funding new request 2019-2020
• Item 7 Finance Report December 18
• Item 11 a -Cemetery adornment policy – 20 12 18
• ITEM 13 – Grant App Summary
• Item 19 Oct Crime DATA

15 November 2018

• Item 5 – Finance Report November 18
• Item 8a – Adornment policy (V2) – 15 Nov 18
• Item 8 D West Rainton Cemetery Memorial Wall Proposal
• Item 8 E Additional Funding – Cemetery Improvements
• Item 10 Raising PC Profile
• Item 11 Parish Plan Update – Allocation of Task Nov 18
• Item 12 aed_guide_01-08-17
• Item 12 Successful application requirements
• Item 17 Sept Crime DATA

18 October 2018

Item 12 Parish Plan Update

20 Sep 2018

• Item 6 West Rainton Stone Bench Proposal – Sept18
• Item 8 Finance Report September 18
• Item 9 External Audit Report
• Item 11 Working group terms of reference
• Item 12 a – Cemetery update V2 – 20 09 2018
• Item 12 b – External Cemetery Landscaping – 20 09 2018 pdf
• Item 13 Cemetery Waste Disposal Report
• Item 16 Project Officer Role – Review Sept 18
• Item 17 Carols around the Christmas Tree 2018
• Item 20 Village Partnership FeedBack 12 Sept

19 July 2018

• Item 6 Finance Report July 18
• Item 7 August Recess 18
• Item 8 2018-19 Q1 Budget Monitoring Report 30 June 18
• Item 11 DCC S106 Protocol I
• Item 11 S106 Financial Contributions – Feedback from meeting with Andrew Inch
• Item 11 Section 106 Application electronic V2 30-10-13
• Item 12 Parish Plan Actions Requiring External Funding
• Item 12 Parish Plan Update – Tasks
• Item 12 Proposal from Cllr Diggory.doc
• Item 13 – Jubilee Hall – 19 07 18.docx V2
• Item 13 – Appendix 1 – Jubilee Hall – 19 07 18
• Item 15 Durham AAP Local Council Forum
• Item 15 Durham AAP Parish Councils Meeting Agenda
• Item 15 Parish Rep Role Description
• Item 16 FHF Project Update 11th July 2018 (3)

21 Jun 2018

• Item 13 – 21 06 18 – DCC ToR – Community Governance Review of West Rainton (May 2018)

17 May 2018

• Item 9 Co-Option Personal statement ID
• Item 10 March 2018 Crime Figures
• Item 11 – Finance Report May 18
• Item 13 Benridge Bank County Cllrs
• Item 13 Benridge Bank let LE 14 5 18
• Item 13 Email from Laura Eden BB Dev 14-5-18
• Item 13 Letter to Laura Eden – 1 May18
• Item 14 Highways- Footpath Letter April 18
• Item 17 Parish Plan Action Plan Update -Updated May 2018
• Item 18 Field House Project Update 10th May 2018
• Item 18 Field House Ecology Summary and Update May 2018
• Item 20 -17 05 18 – Jubilee Hall
• Item 20 – 17 05 18 – Appendix 1
• Item 20 -17 05 18 – Appendix 2
• Item 22 GDPR Report

 19 April 2018

• Item 5 Dementia Friendly Initiative
• Item 6 Crime Stats
• Item 6 West Rainton Parish Council Crime Related Information
• Item 7 – Finance Report April 18
• Item 8 – Q4 Budget Report

15 March 2018

• Item 8 – Crime Stats 1801
• Item 9 – Finance Report Mar 18
• Item 12 – 15 March 2018 – Jubilee Hall update
• Item 13 – 15 Mar 18 – Review of WR Cemetery fees

15 February 2018

• Item 5 – crime stats1712
• Item 6 – Finance Report Feb 18
• Item 8 – 15 Feb 18 – Asset Register 2017 -2018
• Item 9 Risk Assessment 2017-2018 – WR PC
• Item 10 – Letter to DCC re Jubilee Hall proposals 3 Jan 2018
• Item 10 – EMAIL RESPONSE FROM DCC 18 Jan 18
• Item 10 – Letter to C Morgan DCC re Jubilee Hall (22 Jan 18)
• Item 10 Letter to CM 7-2-18
• Item 12 – 15 Feb 18 WR Cem Maint Contract 18-19
• Item 13 – 15 Feb 18 – Cemetery – Sale of plots and memorial dimensions

18 January 2018

• Item 5 SD Submission
• ITEM 5 AF Submission
• ITEM 6 – Crime Stats1711
• Item 7 – Finance Report Jan 18
• Item 8 Q3 Budget Monitoring Summary Report 2017-18
• Item 9 Draft 2018-19 Budget Summary
• Item 9 Draft 2018-19 Precept Report
• ITEM 11 – MEETING WITH AVANT HOMES
• Item 13 – Letter to DCC re Jubilee Hall proposals – 3 Jan 2018final

2017 Supporting Documents

21 December 2017

• Item 5 – crime stats1710
• Item 5 – Community Speed Watch Flyer
• Item 5 Speedwatch Briefing Sheet
• Item 5 Speedwatch Agreement
• Item 6 – Finance Report December 2017
• Item 8 Durham Area Youth Business Plan
• ITEM 10 – Grant App Summary 2018
• Item 11 – Complaint – 21 12 17
• Item 11 – Appendix 1
• Item 11 – Appendix 2
• Item 14 – The future of Jubilee Hall Dec17 v2
• Item 16 – Land Disposal
• Item 16 – Plan

16 November 2017

• Item 5 – crime stats1709
• Item 6 – Finance Report November 2017
• Item 8 A West Rainton Council Application – G S
• Item 8 b – CGR petition -16 Nov 2017
• Item 9 – CDALC Revised Code of Conduct June 2017
• Item 10 wrpc let DH 26 10 17

19 October 2017

• ITEM 5 Crime Stats 1708
• Item 6- Finance Report Oct17 (002)
• Item 7 Q2 Budget Monitoring Summary Report 2017-18
• Item 10 Grant Application
• Item 11 Youth Provision
• Item 14 Smith of Derby Service Plan Offer p1 – 26 Sept 17
• Item 14 Smith of Derby Service Plan offer p2 – 26 Sept 17
• Item 17 Heritage Garden Proposal – October 17

21 September 2017

• ITEM 5 – CRIME STATISTICS
• ITEM 6 – Finance Report Sept 17
• ITEM 7 – Issues Arising Report
• ITEM 8 – PROPOSED BENRIDGE BANK DEVELOPMENT BY AVANT HOMES
• Item 9 – 21 09 2017 – Update re Council vacancies and CGR
• ITEM 10 – PROJECT OFFICER ROLE 0915
• ITEM 11 – Field House Liason Meeting 12 Jul 17
• ITEM 15 – Parish Plan Update – Pride in Our Village Day-1
• Item 18 – 21 09 17 – Cemetery update
• ITEM 17 – Carols around the Christmas Tree 2017-1
• ITEM 20 – Website Development Service SLA

20 July 2017

• Item 5 Crime Stats
• Item 6 Finance Report July 2017
• Item 7 Q1 Budget Monitoring Summary Report 2017-18
• ITEM 9 Planning Applications – Objection to Masons Arms Development
• Item 12 Maintenance of Village Greens – July 2017
• Item 15 Surface Mine FINAL draft minutes 7 6 17
• Item 16 – 20 07 17 – St. Mary’s Church Clock and Chimes

15 June 2017

• Item 6 – Finance Report June 2017
• Item 7 – Q4 Budget Monitoring Outturn 2016-17
• Item 7 – Proposed Draft Budget 2017-18
• Item 13 – 15 06 17 – Training and Development opportunities
• Item 13 – 15 06 17 – Appendix 1-Training and Development opportunities
• ITEM 17 Correspondence

18 May 2017

• Item 11 West Rainton Parish Plan Summary final
• Item 11 Action Plan SHORT VERSION final draft
• Item 12. POLICE REPORT RELATING TO WEST RAINTON 18.4.17 – 18.5.17-1
• Item 13 Finance Report May 2017
• Item 15 Field House Surface Mine 2017-05
• Item 15 CLC MINUTES_2017-04-26
• Item 15 CLC Agenda2017_06_07
• Item 17 – 18 05 17 – Cemetery update
• Item 19 – 18 05 17 – Representation at CDALC & AAP

20 April 2017

• item-6-20-04-17-finance-report
• item-11-20-04-17-field-house-surface-mine
• item-12-20-04-17-cab
• item-15-20-04-17-gen-corr

16 March 2017

• item-7-16-03-17-village-green
• defra-guidance-management-and-protection-of-village-greens-jan-2010
• item-7-plan-of-village-green
• item-9-election
• item-9-elections-purdah
• item-10-durham-ask
• item-12-16-03-17-project-officer-role
• item-12-16-03-17-appendix-a-project-officer-update-march-2017
• item-14-16-03-2017-cemetery-issues
• item-14-16-03-17-appendix-1-iccm-corp-info-2014
• item-16-general-correspondence
• item-19-16-03-17-appointment-of-contractor-for-wr-cemetery-maintenance-17-18

 

16 February 2017

• item-13-16-feb-17-cemetery-update

 

19 January 2017

• item-6-jan-finance-report1
• item-7-budget-position-q3-2016171
• item-8-appendix-precept-2017181
• item-8-precept-201718-report1
• item-10-19-01-17-cemetery-update-16
• item-10-2017-01-19-cemetery-update-2

2016 Supporting Documents

15 December 2016

• item-8-finance-report-2016-12-15
• item-9-dcc-procurement-service-project-officer-report-2016-12-15
• item-9-example-sla-for-procurement-services-2016-12-15
• item-10-2016-12-15-cemetery-maintenance-contract-project-officer-report
• item-10-2016-12-15-proposed-cemetery-maintenance-contract

17 November 2016

• pc-meeting-background-papers-2016-11-17

15th September 2016

• Item 7 – Crime Report
• Item 8 – Project Officer Role
• Item 9 – Financial Report
• Item 10 – DCC Standards Committee Decision Notice Cllr Gilbank
• Item 10 – Public Apology Cllr Gilbank
• Item 11 – Cemetery Management Brief
• Item 13 – Learning and Development Information

21st July 2016

• August Recess
• Budget Update
• Christmas Planning
• Finance Report July 16
• Police Report
• Village Partnership Update

16th June 2016

• Item 7 – Recruitment Parish Clerk Advertisement
• Item 7 – Recruitment Parish Clerk Job Description and Person Specification
• Item 9 – Cemetery Grass Cutting Quotation
• Item 12 – Finance Report
• Item 12 – HMRC Letter
• Item 13 – Annual Return Report 2015
• Item 16 – Police Report June 2016

19th May 2016

• Item 6 – Cemetery Project Letter from CDS
• Item 6 – Cemetery Update Project Officer
• Item 8 – Service Level Agreement Durham Community Action
• Item 11 – Draft Vexatious Contact Policy
• Item 11 – Report by Project Officer on Vexatious Contact Policy
• Item 12 – Financial Report May 2016
• Item 13 – Revised Draft Budget 2016

21st April 2016

• Budget Report March 2016
• Finance Report April 2016
• Item 12 Grant Application Cemetery
• Police Report March to April 2016

17th March 2016

The County Council will be removing some street lights in the vicinity of the Cocken Road/Pithouse Lane Junction. Details are in the attached document:
Removal of Street Lights

18th February 2016

• Finance Report 2016
• Risk Assessment 2015-16

21st January 2016

• Budget Monitoring Report Q3 2015-16
• Draft Budget 2016-17
• Finance Report Jan 16
  The following report is a response to allegations by a parishioner that the appointment of 9 of 11 Councillors was irregular. This report refutes the allegation:
• Item 5 – Legislative Issues Validity of Appointment of Councillors
  The following report is a summary of the above report and other issues to be considered by the Council prepared by the Project Officer, Graeme Keedy:
• Update on Cemetery Report
• West Rainton Cemetery Report

2015 Supporting Documents

19th November 2015

• Finance Report Nov 15

10th October 2015

• Audit Report 15th September 2015
• Budget Report Q2

17th September 2015

• Item 13 Supporting Paper – 17th September 2015

18th June 2015

• Annual Return 2015

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